Board Management Software
Board management software allows boards and their administrative staff to handle tasks related to meetings, including sharing and editing documents, as well as creating agendas and board packs. It also takes minutes. It streamlines meetings, provides clear records of board actions, and ensures compliance with legal and regulatory requirements. The best systems offer a single portal that lets directors access all of the documents needed for governance prior to, during and after the meeting. This helps eliminate confusion and reduces the chance of losing or lost information. They also keep all documents in one location which makes it easier to access, annotate, and review documents on any device.
When choosing a service, look for a system that provides a variety of governance-enhancing features such as agenda builders, meeting planning and minutes creation tools in addition to a secure document storage area for documents that are used as reference. The system should also have the ability to offer custom reports, allowing you modify the information that is available to each member of your board. It is essential that the service provider understands and is responsive to the needs of your governance.
A well-designed board management system will enable you to swiftly move away from your current paper process. You can collaborate with your board members to identify those who aren't utilizing the technology, and help them progress through the system in a manner that suits them. Your board management software vendor will have an entire team of experts to help in this.